Executive Women in Government (EWG) By-Laws
Article I – Name
The name of this organization shall be the Executive Women in Government, Inc. (EWG), a non-profit corporation, organized in the District of Columbia.
Article II – Objectives
The objectives of this organization shall be to:
Article III – Membership
Section 1. Qualification
Members shall be women who have achieved executive status in the Executive, Legislative, and Judicial branches of the Federal Government.
Section 2. Eligibility
Membership in this organization shall be open to:
Section 3. Retention and Resignations
Article IV – Dues and Fiscal Matters
Section 1. Amount
Dues for each member shall be set annually by the Board of Directors.
Section 2. New Members
Dues are payable upon acceptance to membership.
Section 3. Continuing Members
Dues are payable annually. Notice of dues shall be sent to members 2 months prior to the annual due date.
Section 4. Honorary Members
Honorary members shall not be required to pay dues for the first year of membership.
Section 5. Approval of Expenditures
Expenditures over $50 and up to $200 shall require Treasurer approval. Expenditures over $200 and up to $1000 shall require Treasurer approval with the concurrence of the President. Expenditures over $1000 shall require full Board approval. The Treasurer signs agreements and contracts involving expenditures.
Section 6. Fiscal Year
The fiscal year shall be from July 1 to June 30.
Section 7. Financial Review
An independent financial review at the end of the Treasurer’s term of office shall be conducted by a qualified financial advisor, appointed by the Board of Directors, who is neither a member of the EWG Board of Directors nor a EWG member who is responsible for approving or spending EWG funds. The results of the advisors review shall be presented at the next regular meeting.
Section 8. Dissolution
This organization shall be dissolved if there are fewer than 25 dues paying members. Upon dissolution of EWG, and after payment of all lawful debts and obligations, all funds and assets remaining shall be contributed by a majority vote of the Board of Directors to an organization that supports the advancement of women in any field of education or employment and is qualified under Section 501(c)(3) of the Internal Revenue Code.
Article V – Officers
Section 1. Officers
The elected officers shall be a President, Vice-President, Secretary, and Treasurer.
Section 2. Duties
Section 3. Term of Office
Each officer will serve for a two-year term commencing July 1 and ending June 30.
Section 4. Vacancies
Article VI – Nominations and Elections
Section 1. Nominating Committee
No later than January 10 of each year, the President, in consultation with the Vice-President, shall appoint a Chair of the Nominating Committee. The Chair of the Nominating Committee shall select 2 additional committee members.
Section 2. Nominee Qualifications
Section 3. Report to Membership
Before the May meeting the Nominating Committee shall report in writing and/or electronically to the membership at least one nominee for each office to be filled.
Section 4 Additional Nominations
At the regular May meeting, the Nominating Committee shall present the slate of officers. Nominations may be made from the floor or submitted to the Chair of the Nominating Committee by email in advance of the meeting, provided the written (or emailed) approval of the nominee has been obtained.
Section 5. Distribution and Return of Ballots
Ballots containing names of nominees shall be provided in writing and/or electronically to the membership IMMEDIATELY FOLLOWING THE MAY MEETING. All ballots shall be returned to the Nominating Committee Chair at least ten days before the annual meeting in order to be counted. Mail ballots shall be valid if returned in the envelope provided. Email ballots and/or superseding electronic method shall be valid only if sent as a reply from the address to which the ballot was originally emailed. A plurality vole shall elect each office.
Section 6. Announcement of Results
The results of the election shall be announced to the membership in writing and/or electronically. The officers shall be presented formally to the membership at the June membership meeting.
Article VII – Board of Directors
The Board of Directors shall be the Officers, the immediate past President, and the Chairs of Standing Committees (see Article VIII).
The Board shall meet at least quarterly. It shall have the power to act for the EWG. The President shall report at the regular membership meetings on the actions taken by the Board. Only Board members may attend Board meetings unless provided an invitation from the President. Voting is limited to current Board members.
Section 3. Quorum
The majority of the members of the Board shall constitute a quorum.
Article VIII – Standing and Special Committees
Section 1. Standing and Special Committees
The standing committees shall be Governance, Communications, Membership, Program, Status of Women and Mentoring. Special Committees include Nominating and any other committees deemed necessary and that have been recommended by the President during her term of office.
The President shall have the sole authority to appoint the chair of all standing and special committees. The chair of each committee shall appoint the members of each committee.
Section 3.Term of Service
The chairs and members of the standing committees shall serve for one year or until their successors are chosen.
Article IX – Meetings
Section 1.Regular Meetings
Membership meetings or events shall be held at least quarterly unless otherwise determined by the Board of Directors.
Section 2. Annual Meeting
The membership meeting for the month of June of each year shall be designated as the annual meeting open to all members and shall be held for the purpose of receiving reports and installing officers.
Section 3. Special Meetings
A special meeting may be called by the President, or at the request of 30 members, provided all members are notified in writing or by electronic transmission by the Secretary at least 10 days in advance of the meeting. The notice shall contain the time, place and purpose of the meeting.
Section 4. Quorum
Twenty percent or twenty-five paid members shall constitute a quorum.
Article X – Parliamentary
The rules contained in the current edition of ROBERTS RULES OF ORDER shall govern this organization in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws.
Article XI – Amendments
Any member may propose an amendment to these Bylaws provided that the proposed amendment has been sent to the Chair of the Governance Committee for review.
These Bylaws may be amended at any regular membership meeting of the organization by a two-thirds vote, provided the amendment has been approved by the Board of Directors and written or email notice of the amendment has been sent to each member at least 30 days immediately preceding the meeting at which the amendment is to be voted on.
Adopted: July 16, 1974
Amended: 11/74; 7/20/76; 3/20/79; 8/1/81; 10/29/85; 7/22/86; 9/22/87; 11/17/88; 2/27/91; 4/30/98; 6/17/99; 10/9/03;2/9/06; 4/7/15